Policy Forum
Safety Requirements & Code of Conduct

 

NCSEA is dedicated to provide a safe event experience for all participants involved including attendees, sponsors, presenters, staff, and anyone else that will be present at our event. To that end, the NCSEA Board of Directors approved a policy requiring all attendees to the NCSEA 2022 Policy Forum to be fully vaccinated against COVID-19 and be prepared to provide documentation confirming your vaccination status. Only those individuals who have received a complete dose(s) of a U.S. Food and Drug Administration-authorized or approved COVID-19 vaccinations (both initially in 2021 and as recommended by the U.S. Centers for Disease Control and Prevention for subsequent COVID-19 booster shots or other follow-up vaccinations) are permitted to attend the 2022 Policy Forum. If you cannot receive the vaccine due to a qualifying medical disease or disability, we invite you to attend the event through our virtual platform. 
 

By registering for the NCSEA 2022 Policy Forum, you confirm that you are in compliance with this vaccination policy. You further agree that failure to provide documentation confirming your vaccination status, as directed by NCSEA, by January 19, 2022 will result in the immediate cancellation of your registration, without refund.


The District of Columbia has removed the mask requirement in indoor public settings, but recommends that all individuals - regardless of vaccination status, be masked when not eating or drinking. NCSEA will continue to follow local government guidelines, and update safety protocols as needed. We encourage you to check this page for updates. 

The CLEAR HealthPass a free app, will be utilized to verify your vaccination requirement. Detailed instructions will be made available by December 15, 2021 on how to submit your vaccination verification to NCSEA. This information must be sent to NCSEA by January 19, 2022. Failure to comply with this requirement will result in immediate cancelation of the registration with no refund.

 

 

 

EXPECTED BEHAVIOR
Before Leaving Home

  • Follow relevant guidance provided by the Centers for Disease Control and Prevention (CDC), or your local health authority.

  • Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.

  • Evaluate your own health and that of people you are in close contact with; contact NCSEAs if you have concerns.

  • Stay home if you feel sick.

  • Add to your phone’s address book the NCSEA’s contact information listed at the end of this document.

 

On-site During the Event

  • Abide by the rules of NCSEA, the JW Marriott and the District of Columbia government. 

  • Assume all risks of attending an in-person event, including the potential risk of becoming infected with COVID-19

  • Follow guidance from the local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses, including:

    • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.

    • Avoiding touching eyes, nose, and mouth with unwashed hands.

    • Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.

  • Seating in the plenary sessions will be limited to six individuals per round table. Attendees must refrain from moving pre-set chairs, furniture and table settings. Limited classroom seating will be available in the plenary room for those seeking additional social distancing. 

  • Stay in your room and contact NCSEA for further instructions if you wake up not feeling well during the event. Contact information can be found at the end of this document. 

  • Attendees are asked to conduct daily personal health assessments, checking for COVID-19 symptoms (cough, fever, shortness of breath, sore throat, fatigue, chills, muscle aches, sudden headache, loss of taste or smell)

  • If you test positive for COVID-19 up to 7 days after returning home, please contact NCSEA immediately to advise them. Contact information can be found at the end of this document.

UNACCEPTABLE BEHAVIOR
Being negligent and unwilling to follow the rules and regulations listed in this code of conduct, even after a verbal warning has been provided by the NCSEA team. 

Consequences of Unacceptable Behavior
If a participant chooses to not follow the rules and regulations listed in this code of conduct, NCSEA may take any action deemed appropriate depending on the circumstances, ranging from issuance of a warning to the offending individual to expulsion from the event with no refund. 

 

Witnessing Unacceptable Behavior
If at any point you feel unsafe because another participant is not following the code of conduct, please contact NCSEA. Contact information can be found at the end of this document.

CONTACT INFORMATION
To communicate with the NCSEA before, during or after the event, please use the following contact information.
Email: customerservice@ncsea.org   Phone: 703.506.2885 or 703.506.3271